The High School Athletics Field Trip Request form is used for one-day, one-time high school athletic trips only. All trips must be authorized by the District prior to travel even when using site vehicles or coordinating transportation with parents. Modifications or cancelation of any item on this form must be done by the form initiator to avoid charges. Questions regarding this form can be directed to Abdelhak Bouzroud.

This Activity Request Form is to be used by the middle and high school ASBs to request approval of upcoming activities, events and fundraisers. Questions regarding this form can be directed to Lesley Nichols.

The Smoothie Bike Event form is for sites to request an event from Nutrition Services to provide a bike that makes smoothies.  Questions regarding this form can be directed to Jezebelle Nielsen.

The Catering Services Form is for PSUSD staff to request an event to be catered by Nutrition Services Café. Questions regarding this form can be directed to Evelyn Boisvert.

The Community Based Instruction Form is used to schedule Adult Transition Program field trips. A trip must be scheduled at least two business days prior to the event excluding weekends and holidays. Departure time from school cannot be prior to 9:00am and must leave the event no later than 12:00pm except on Wednesdays which the return time to the school cannot be any later than 11:00am. To make any changes after the form has been submitted, the initiator will need to contact First Student directly at 760-320-8822. Questions regarding this form can be directed to Abdelhak Bouzroud.

The Classified Employee Evaluation Form is for submitting Classified Employee Evaluation Forms. Questions regarding this form can be directed to ocastellanos@psusd.us.

The Classified Employee Leave Report form is to be used when requesting time off. For example, Vacation, Sick time, Personal Necessity, etc. Submitting this form will automatically route to the employees direct supervisor or department head at the school site/department for approval. Questions regarding this form can be directed to Mario Castro.  

The Certificated Employee School Business Leave Report form is to be used when requesting school business only. This form will route to the employees direct supervisor or and or department for the required approvals. Questions regarding this form, please contact Certificated Human Resources.

The Certificated Employee Leave Report form is to be used when requesting time off. For example:  Sick time, Personal Necessity, etc. This form will route to the employees direct supervisor or and or department for the required approvals. Questions regarding this form, please contact Certificated Human Resources.

The Change of Personal Information Form is for permanent District employees and substitutes to update personal information such as address, phone numbers, email address or emergency contact information. Submitting this form will automatically update information with Payroll, Human Resources and Benefits. Questions regarding this form can be directed to Genevie Allen.

The Class Size Provision Timecard should be completed if by the twentieth (20^th) school day of the school year for elementary and the 20th day of each semester for secondary when enrollment exceeds the defined enrollment amount. Questions regarding the timecard should be directed to Certificated retirement staff, Yuliana Rodriguez A-F yrodriguez@psusd.us, Yuki Umar yumar@psusd.us, Rocio Haskins rhaskins@psusd.us.

The Document Archive Request form is to be used when sending documents to the warehouse for archiving, use one form per box of records. This electronic form takes the place of the paper form which was previously filled out in triplicate. Print out a copy of the form, fold in half and tape to the front of each box. This form also eliminates the need for a separate work order to pick up your box(es). Questions regarding this form can be directed to Ismael Rodriguez.

The District Driver Authorization Form is used to become an approved driver of district white fleet vehicles. Form must be approved before driving a district vehicle. Questions regarding this form can be directed to Renee Brunelle. 

This Drill Calendar is where all sites enter the dates for upcoming drills as mandated by the Education Code. Questions regarding this form can be directed to Carmen Rodrigues Lara.

This Drill Report is used to document information after a drill has been completed. Questions regarding this form can be directed to Carmen Rodrigues Lara.

The District Vehicle Reservation form is to be used to request to reserve a District Vehicle from the M&O Garage. Employees must complete the District Driver Authorization process before driving a district vehicle. Questions regarding this form can be directed to Lizette Festa.

The Extra Duty Request Form, this form is for submitting Extra Duty Requests for Human Resources. Questions regarding this form can be directed to Monica Cardenaz.

The Educational Materials Discard Form this form must be submitted when discarding obsolete or damaged books. Each request will be presented to the Board of Education for approval. The site must update Destiny if applicable. Questions regarding this form can be directed to Tina Esmeralda.

The Field Trip Request Form is used for all regular field trips and for all overnight, out-of-state, and out-of-country athletic trips. All the trips must be authorized by the District prior to travel. Modifications or cancellation of any item on this form must be done by the form initiator to avoid charges. Each site is responsible for cancelling sack lunches with Nutrition Services if a trip is postponed or cancelled. Questions regarding this form can be directed to Abdelhak Bouzroud.

Coordinator Security Affidavit. Otis-Lennon School Ability Test (OLSAT) Test Security Affidavit. Questions regarding this form can be directed to Angelica Varney.

The GenEd Home-to-School Transportation Request Form is used to request all new or to modify existinghome-to-school transportation services for general education students. Questions related to this form can be directed to Abdelhak Bouzroud. 

The Incident Report Loss/Damage to District Property Form is to be used when reporting incidents of loss or damage to District Property. Submitting this form notifies Maintenance & Operations of the incident, in addition to District Security and Risk Management. Questions regarding this form can be directed to Gregg Shoemaker.

The Key Report form is to be used to report lost, stolen or otherwise misplaced District-issued keys. A work order must be completed in School Dude first, as the work order number will be required in order to submit this form. Questions regarding this form can be directed to Gregg Shoemaker.

The Minor Capital Request Form (MCP) is used to request changes to a school site or any district site.  Site administrators may request new improvements and/or additions to existing facilities.  Space Allocation Request (SAR) Form, is used to request the allocation or reallocation of space at a district site.  Questions regarding this form can be directed to Loni Mann.

The Management Evaluation Form is for submitting Management Evaluation Forms. Questions regarding this form can be directed to ocastellanos@psusd.us.

The Piano/Autoharp Tuning & Repair Services form must be submitted when requesting tuning or repair services on musical instruments. Questions regarding this form can be directed to Diana Bustamante.

The Mileage Reimbursement Form is to be used to reimburse employees for mileage incurred in the performance of School Duties while traveling within the District boundaries. Beginning July 1, 2025, the standard mileage rate for the use of a personal vehicle will be .70¢ per mile. This rate will change on January 1, 2026, based on the IRS rate, so you must submit a separate Mileage Reimbursement Form for each calendar year. If Fiscal Services receives a Mileage Reimbursement Form with mileage to be reimbursed from multiple calendar years, the form will be denied. Questions regarding this form can be directed to Lesley Nichols.

The Online Donation Request Approval Form is used for approving online crowdsourcing donations and fund raising through companies such as Donors Choose and GoFundMe.  All crowd-sourcing, fundraising, and donations must be approved by the Superintendent or designee per Board Policy 3290 prior to requesting and collecting the money for the project.   This form is to be routed to your Principal, then to the Director of Elementary Education or Secondary Education, finally to the Assistant Superintendent of Business Services.  Questions regarding this form can be directed to Kris Murphy.

The Out of District Travel Form is to be used when requesting authorization to travel outside the District boundaries for School Business and after travel, the same form will serve to reimburse out-of-pocket expenses incurred during the travel. This form must be approved through Step 10 before any travel related costs (i.e. conference registration, airfare, hotel, etc.) or reimbursements can be requested. Questions regarding this form can be directed to Lesley Nichols.  

The Out of District Travel Form is to be used when requesting authorization to travel outside the District boundaries for School Business and after travel, the same form will serve to reimburse out-of-pocket expenses incurred during the travel. This form must be approved through Step 10 before any travel related costs (i.e. conference registration, airfare, hotel, etc.) or reimbursements can be requested. Questions regarding this form can be directed to Lesley Nichols.  

The Out of Pocket Reimbursement Form is to be used to reimburse employees and others for “out of pocket” expenses, for the CURRENT FISCAL YEAR, which cannot be reimbursed through Site Petty Cash funds. One reimbursement per month per person, not to exceed $300 total. Requests cannot be more than 60 days from the date shown on the submitted receipt(s), nor can they be accumulated or carried over from one month to another to bypass the $300 monthly limit amount. Employees will not be reimbursed for the use of gift cards, store rewards/credits or credit card rewards/points. Questions regarding this form can be directed to Lesley Nichols.

The Position Control Form is to be used to submit changes to existing or to set up new positions for the FISCAL YEAR 2025-2026. Questions regarding this form can be directed to Alane Underwood.

The Classroom Lunch Party Form is for PSUSD staff to request a Pizza Party for a Classroom Party.  Questions regarding this form can be directed to Evelyn Boisvert.

PPE Order Form v.10 Pricing for Informational Purpose only, which now lists Pricing for sites / department information only. This form is to be used to order Personal Protective Equipment / Supplies which are currently stocked in our District Warehouse at no charge. Please note, items shown in red on this form are for Health Staff / Special Ed Students use only and will require approval prior to order fulfillment along with the name of the staff / student member(s). You will not need a Catalog for a list of current items – all active/stocked items are listed in this form. If you are looking for an order from a previous form version, please check the Archive Folders. Questions regarding this form can be directed to Ismael Rodriguez.

The PrePayment Request Form is to be used when requesting payment in advance for services or products to be furnished to the District. Please check with Purchasing Services prior to submitting this form to ensure there is not already an established vendor that can provide the services or products needed through the PO process. Questions regarding this form can be directed to Lesley Murray.

This Payment Request Form is to be used by the middle and high school ASBs to request approval for payment to staff and vendors for ASB related expenditures. Questions regarding this form can be directed to Lesley Nichols.

The Request for Board Approval, this form is to be used to request an agreement to be presented to the Board of Education for approval; this includes MOU’s, Provider Services Agreements and Income Agreements. When there are costs to the District associated, a requisition will need to be entered in Galaxy prior to submitting this form. Questions regarding this form can be directed to Purchasing.

The Request for Quote form is for sites to request price quotes for budgeting purposes. Questions regarding this form can be directed to Purchasing.

The Return to Vendor Form is to be used to return merchandise to a vendor for exchange or credit. The Warehouse Manager will automatically schedule a pickup of the merchandise being returned once this form is approved by the Principal or Director, if applicable. Questions regarding this form can be directed to Ismael Rodriguez.

The Student Injury Report form should be filled out to report any injury sustained by students while in the care of District staff, before, during and after school hours. Questions regarding this form can be directed to Fatima Aceituno Hurtado.

The Sick Leave Monitoring Form (Certificated Staff) form is to be used for the sixth consecutive day a certificated/management employee has reported out sick. Questions regarding this form can be directed to Nora Ayala. 

The Sick Leave Monitoring Form (Classified/Management Staff) is to be used on the fifth consecutive day when a classified/management employee has reported out sick. Questions regarding this form can be directed to Monica Cardenaz.

This form is used by district staff to request access to video footage from surveillance cameras. Questions regarding this form can be directed to Carmen Rodrigues Lara.

The Textbook Room Order Form is to be submitted by Elementary School Sites only when requesting textbooks from the Textbook Room. Questions regarding this form can be directed to Veronica Rosas.

The Travel Expense Request Form is to be used to request payment for UP FRONT travel related expenses such as conference or workshop registration fees, hotel accommodations and airfare for vendors that WILL ACCEPT A CHECK in advance or at the event/time of check in. This form is not for travel related reimbursements after the fact – those reimbursements must be completed on the Out of District Authorization form. Questions regarding this form can be directed to Lesley Nichols.  

This form is to be used by Site Administrators for Threat Assessment Intervention Plans to assess potential threats and determine if an intervention plan is necessary. Questions regarding this form can be directed to Carmen Rodrigues Lara.

This form is to be used by Site Administrators for Threat Assessment Screening Tool to address identified threats and ensure safety. Questions regarding this form can be directed to Carmen Rodrigues Lara.

This timecard is used by permanent certificated teachers who give up their prep period to provide substitute coverage. Elementary teachers may also use this form when splitting class. In such cases, please record a fraction (e.g., 1/6, 1/7, or 1/8) based on the number of extra students in the class.

This timecard is used by substitute teachers to record all hours worked during their substitute assignments. A separate timecard should be completed for each school site and submitted at the end of the pay cycle.

A timecard is used to record hours worked by certificated employees outside of their regular duties or schedule. This form may be used by both permanent and substitute teachers. Be sure to include a brief description of the extra duty assignment on the timecard.

A timecard is used by regular permanent classified employees who are working out of class in a higher-paid position with prior approval from Human Resources. HR will provide the correct pay range for all out-of-class assignments. Please note that a delay in payment will occur if out-of-class work is performed without prior HR approval. This timecard is also used to record any additional hours worked in a vacancy or position that needs to be filled for substitute coverage. Permanent classified employees may only work additional subbing hours if their regular scheduled position is less than 8 hours per day

A timecard is used to record your work hours for classified extra duty and overtime. Extra duty refers to work outside your normal duties or schedule, up to 8 hours per day or 40 hours per week. Before working any extra duty, please ensure your School Administrative Assistant completes an Extra Duty Request Form. This timecard is also used to report overtime hours, which are any hours worked over 8 hours per day or 40 hours per week. All overtime must be pre-approved by your site, and your School Administrative Assistant will need to complete the overtime section on the form. If you work on a holiday or Sunday, please make sure to check the appropriate box on your timecard.

The Textbook Return to Stock Form is to be used by Elementary School Sites only when returning textbooks to the Textbook Room. Please remember to update Destiny and upload Destiny Transfer List with your request. Questions regarding this form can be directed to Veronica Rosas.

The Warehouse Stock Order Form is to be used to order supplies which are currently stocked in our District Warehouse. You will no longer need a Catalog for a list of current items – all active/stocked items are listed on this form. Please note, items shown in red font are discontinued and are no longer in the Warehouse stock. Questions regarding this form can be directed to Ismael Rodriguez.

The Warehouse Stock Order Return Form is to be used for returning merchandise stocked in our District Warehouse for exchange or credit and can also be used to report short-shipped or missing items. This form is ONLY to be used for warehouse stocked items which are still active and for orders placed in the current Fiscal Year. Questions regarding this form can be directed to Ismael Rodriguez.