Electronic Timecards

  • we are now entering the final phase of the rollout of electronic timecards, scheduled to be finished by June 2025.

    This initiative was launched to resolve long-standing challenges with paper timecards, including:

    • Missing signatures, incorrect budget codes
    • Timecards getting lost, delivered late, or returned to sites, resulting in delayed payments
    • Limited ability for employees and sites to track timecard status or payments

    The new electronic system addresses these issues by providing:

    • Faster processing and reduced delays
    • Real-time tracking and greater visibility for employees, sites, and payroll
    • Transparency and access to your submitted and paid timecards

    ** Contact us for training if needed **

      Classified Timecards

      Certificated Timecards

      • Timecard - Class Size Provision Stipend

        The Class Size Provision Timecard should be completed by the twentieth (20th) school day of the school year for elementary and the 20th day of each semester for secondary, when enrollment exceeds the defined enrollment amount. 

        ** to be initiated by a site specialist **
        Track the enrollment using Class Size Provision Worksheet📃
        Timecard - Extra Duty

        An Extra Duty Timecard should be completed when you work outside your regular assignments, whether in a permanent position or a substitute.
        Timecard - Prep Period

        The Prep Period Timecard should be completed when you are giving up your prep period for substitute duties, or taking more students to split class (elementary school only).
        Timecard - Substitute

        Substitute teachers use only. Submit one timecard per site. Save progress and submit it at the end of the pay cycle. It is NOT intended to be used for summer school or intersessions.

        Check an updated list of participating sites HERE🔗

        How to use Informed K12 HERE🔗